La Protection des Données

Le Règlement Général sur la Protection des Données (RGPD) entre en vigueur le 25 mai 2018 au sein de l’Union européenne et donne à chaque entreprise un nouvel ensemble d’obligations.       Voici les points clés sur la collecte et utilisations de vos données à vous communiquer.   Pour plus de renseignements contactez Claire Mallalieu en cliquant sur le lien ‘Contact Us’ en haut de cette page.

Clients (participating students and their parents)

What data is collected?  Personal Data on students attending courses run by Beauville Arts includes their name, age, gender, date of birth, together with parental:guardian contact details (phone, address and email).   

Personal medical data is collected again through our website by completion of an online medical form.   This includes information on allergies, notable health conditions and vaccination records, the latter being a statutory requirement from our regulatory body, the Direction Departementale de la Cohésion Sociale et de la Protection des Populations (DDCSPP).

Occasionally, parents will provide credit / debit card details, by phone or email to make payment for courses.

How is Data collected?  Data is collected electronically through completion of both registration and medical forms on our website, access to which is password protected.   

How is Data used?  This information is required so that students can be assigned age appropriate workshop groups, accommodation, and be provided with details of the course they are due to attend.   Health and safety ….

Names and ages of students attending courses is shared with staff members.   Names alone feature on show programmes / on DVD covers.
Medical information is shared on a need to know basis and completed forms (password protected) can only be accessed by the Course Director ‘Directeur du camp’ and designated first aider.  Hard copies of a medical form (providing parental authorisation for medical intervention) will only be printed in the event of a doctor or hospital visit being necessary.

Two hard copies of parental contact details are exported from the website for each course.  One is kept by the Course Director ‘Directeur du Camp’.   The other is placed in the First Aid Bag.   This enables immediate contact with parents in the event of an emergency.

Data Disposal   At the end of the course, any hard copies of personal data are destroyed.    All personal data is thereafter only accessible to the data processor through password protected webpages.   Your contact details will thereafter only be used to contact you in connection with the release of photographs, DVDs and future courses which may be of interest.   All data held will be destroyed after a period of 3 years commencing with the date of last registration /request for information, or after the student concerned turns 19.    You may request a copy of any data we hold on you /your child and /or the deletion or amendment of data held at any time.

Credit /Debit card details are destroyed once payment has been processed.  Exceptionally, at the client’s request, card details may be held between deposit and balance payments and details destroyed once balance payment taken.   

Sharing of Data:  At no time is any personal data shared with Third Parties.   The exceptions to this are:
i) where we are required under statutory regulations to share data (i.e. number and ages of children present) with our regulatory body the Direction Departementale de la Cohésion Sociale et de la Protection des Populations (DDCSPP), and
ii) in the event of medical intervention being required information may be shared with medical professionals in the best interest or your child.

No names of any student or staff member are attached to any images used (with parental authorisation) for publicity purposes either in print or online.

Employees / Contractors / Freelancers

What data is collected?   Personal Data collected from Employees / Contractors / Freelancers may include:  Name, Age, Date of Birth, Place of Birth, Address, Passport details, Social Security Numbers, Bank Details, Qualifications & Experience, References, Headshots, Vaccination details.  

How is data collected?  Such data is usually provided by email and or CV.  It is held on a password protected computer.

How is Data used?  Data provided is used for the  creation of contracts, payment, & booking of transport.   Staff details are also provided to our regulatory body the Direction Departementale de la Cohésion Sociale et de la Protection des Populations (DDCSPP), in order to ensure we meet our statutory requirements on staffing numbers /qualifications and to enable DBS checks to be undertaken.   Names and Headshots may also be used on our website and in show programmes.   

Data Disposal    Staff Data will be disposed of after a period of 5 years following last employment.   You may request amendment /deletion of details at any time.